We believe you should do what you do best and leave the payroll to us!
You and your employees should be free to focus your energy on your business, not the complicated task of payroll. We’ve specialized in the payroll business since 1993. We are better equipped to perform payroll tasks more efficiently, manage the ever-changing compliance and complex tax environment. We offer the full range of payroll-related services to you and your employees. Many successful businesses consider their financial institutions as a partner in providing them with the capital to grow and prosper. Think of Southern Payrolls as another key partner to provide full-service payroll processing and compliance. Thus, leaving you more time to concentrate on your business.
Our most popular option. We make all your Federal, State, and Local payroll tax payments and file the related payroll tax returns, and deal with the IRS, Department of Taxation, etc. Your bank account is drafted (debited) each payday for the respective taxes, and we take responsibility for timely payment and filing of all of your payroll taxes and related tax returns.
We provide employers with a variety of solutions to enter employee hours or salaries.
We’re excited to announce… that we provide our customers access to a simple and affordable background screening solution through our partnership with National Crime Search (NCS). Our partnership not only provides you with secure and affordable access to a web-based criminal and sex offender directory that includes over 507 million criminal records, it also allows you access to motor vehicle reports, credit reports, county criminal records and much more. For more information click here.
Employee’s pay is deposited directly into their bank account(s) on payday without the use of a paycheck or trip to the bank. There is no pre-notes and pre-funding which usually require 3 days. Funds are electronically drafted from your account 2 days before payday and transferred through the banking system into the employee’s bank account on payday. A real convenience and time saver.
We’ve also partnered with Rapid! PayCard as an option for employees without bank accounts. PayCard is accepted everywhere VISA debit cards are accepted. Funds are electronically placed onto their PayCard on payday.
We provide employees with an easy-to-read paycheck with a full range of information including current and year-to-date totals, exemptions, accrued benefits, company match of retirement plan, etc. Unlike many other payroll service providers, we have the option to change the format and information provided on your employees’ checks, just ask!
Expedite final preparation and distribution with the following:
Go Green! Get more efficient and convenient as the same time. Combine 24/7 Company Online Portal with Employee Self-Service with online payroll reports for a truly “paperless” payroll experience. You can eliminate office supplies, filing space, and delivery costs.
In addition to our “Paperless Payroll” we’re making use of the latest technology to offer our customers by providing a virtual file cabinet for employee forms and records that we receive and manage on their behalf. We will scan employee information that you have traditionally stored in a file drawer and upload it to your secure portal. This could include applications, performance reviews, W-4’s, I-9’s, state withholding forms, garnishments, direct deposits authorizations, and child support orders. These files will be accessible to you in the same location as your payroll reports and tax forms. This add-on is priced at 25 cents per paycheck per employee. Call us for additional information.
Many states are requiring employers to check the social security numbers of their new hires in order to check their immigration status. Many states are making this mandatory. Southern Payrolls is an E-Verify Employer Agent. We encourage our clients to use us as their agent for just $25. Once established, simply forward us the completed I-9 form. The verification is instant through the internet and is just $10 per employee.
Whenever you add a new employee to your staff the state requires you to notify them Once your new employee is entered into our system, we will electronically report this information to the appropriate state.
Any non-payroll checks. Examples: garnishments, child support, independent contractors, savings or retirement account remittances, and other recurring items.
For garnishments, child support and tax or other liens, send us the order, and we will calculate the withholding amount each payroll, test for appropriate legal limitations, track balances and prepare remittance checks as required. We can even withhold fees from the employee’s check for reimbursement of our charges.
We track and report hours due on employee pay stubs and on a monthly summary report. Up to 3 time types, fixed or accrual calculations.
If you want to see particular payroll information in a certain layout or modify one of our standard reports, we can generally design and print a custom report for you. This is a great option for clients with multiple locations in multiple states, separate divisions or contractors working on multiple jobs. You can receive yours reports via portal, email or paper. We’re able to produce reports in various formats such as: pdf, xls, txt, html, rtf and tif.
A favorite with “bean counters.” This report on a per payroll or monthly basis gives the debit and credit entries for all payroll activity we have processed. Can save your bookkeeper, accountant or CPA a lot of time summarizing the individual payrolls for entry into your general ledger. We’re able to customize reports specific to your needs. If you have multiple locations, divisions or jobs we can produce reports detailing payroll costs per location, etc.
We also offer a Quickbooks payroll file that will import into directly into your system using either an IIF or txt file format.
We can generate reports, calculate matches and prepare the monthly remittances to Third Party Administrator (TPA) for your 401(k), SIMPLE plan or 403(b). We can transmit this information directly to your investment vendor via fax, internet, email or electronically. We customize each client’s reporting to meet vendor specifications and test quarterly for correct contribution and match amounts.
We also have the ability to prepare the Annual Retirement Census information as required by your TPA.
Confused with all the rules and regulations of The Affordable Care Act? Who’s a part-time employee, full-time employee or how many full-time-equivalent employees do I have and how many average hours did they work? We have the ability to track all this relevant information for you and report the “Average Full-Time Employees” and the “Average Hours Worked” is an easy to read report. We use this information to prepare, report and electronically file Forms 1094-C and 1095-C.
Need payroll right now or can’t get your input in on time? We can prioritize a payroll and expedite processing to try to meet your needs.
If your insurance company requires an annual audit of payroll for calculation of your premium adjustments, we can generate the reports they need and even give them access to your records at our offices. If you give us your Worker’s Compensation classifications and rates we can assign those to each employee and provide you with a report each payroll. We also prepare the annual audit and reconcile your payroll information to the specific audit dates.
For our more complex clients we offer XactPay, through The Hartford Insurance Company. Once you give us your Worker’s Compensation classifications and rates we can assign those to each employee, track the insurance expense and upload the information to The Hartford Insurance Company. This allows you to pay-as-you go which can eliminate the annual audit and more importantly, the audit adjustment amount due.
HR360 – A great solution for our payroll clients needing additional HR guidance. You will have access to:
NetClient CS – This online service enables 24/7 client access to exchange data, enter payroll data, view, print check stubs, payroll reports, W-2′s, 1094-C’s, 1095-C’s, 1096’s, 1099’s and edit employee W-4 information. No software to download, accessible from any computer, tablet or smartphone. The Employee Self-Service portal only allows employees to view or print (PDF) copies of W-2’s, 1095-C’s or 1099’s.
Our NetClient CS portals are hosted at some of the largest, most secure data centers in the world. It uses the industry’s most advanced security and reliability measures to keep your data safe, including:
We pride ourselves on our customer service that is second to none! When you call us your call will be answered by a living, breathing professional who will probably recognize your voice and know which Company you are with. Our highly-trained support staff is able to guide you through your payroll related situation. You will have direct phone and internet access to our experienced staff to answer your questions regarding payroll taxes, compliance changes, employee garnishments, ACA compliance and other issues that inevitably arise with employees.
Save $50 on your payroll processing + receive $50 VISA gift card
Here is an exclusive offer to Southern Payroll clients well worth considering. Give us a good business referral and receive a $50 credit on your payroll processing for every lead that that becomes an active client. In addition, a $50 VISA gift card will also be awarded to the individual that submitted the referral. You can submit an unlimited number of referrals for an unlimited number of discounts – as long as they become active Southern Payrolls clients and completes three (3) months, ninety (90) days of payroll service.
At Southern Payrolls, we thank you for your confidence in our payroll services and we will continue to do everything in our power to earn it. For more information about Southern Payrolls Client Referral Program or to submit a referral, please contact us at 757-599-8500. We will update you on the progress of your referral and will apply your discount as soon as the referral completes three (3) months, ninety (90) days of payroll service with us.